What is payroll?

Payroll means the list of compensation to be paid to employees of a company or organization for a set period or date.

Handling payroll for a widespread workforce can pose a significant challenge for any organization, and the added complication of compliance can make things worse. If companies spend more time processing payroll, it directly impacts day-to-day operations and their overall productivity.

Over the years, Neeyamo has observed these complexities and strived to provide a global payroll solution through a single technology platform - Neeyamo Payroll.

How is payroll calculated?

Neeyamo acts as your personalized Payroll Calculator. Ensuring adherence to local regulatory requirements using multi-level controls. Providing timely and accurate payroll, courtesy of our experts worldwide and using a tech-based integrated smart helpdesk solution with seamless support experience manned by payroll experts - Neeyamo has all your payroll needs covered.

Payroll tax is the percentage amount retained from an employee's salary and paid to the government to invest in the general population's welfare. These are statutory in nature and are levied from both the employer and employee. Additional statutory contributions are made by employers towards aiding both short-term and long-term benefits for their employees.

Employee Contributions:

• 9.00% - 11.00% - Provident Fund (employees under the age of 60) *The extension, which can be opted out if members choose to, will take effect from January 2022 wages (February 2022 contribution) until June 2022 wages (July 2022 contribution). After which, the minimum statutory contribution rate for employees will return to 11%. However, for employees who wish to maintain their contributions rate at 11% can do so by updating EPF
• 0.00%-5.50% - Provident Fund (employees over the age of 60)
• 0.50% - Social Security (SOCSO)
• 0.20% - Employment Insurance (EIS) (monthly salary ceiling of 5,000 MYR)

An Employer of Record (EOR) service provider helps you eliminate the hassle of handling complexities while onboarding a new employee in an international location. They help bridge the gap that otherwise mandates organizations to have a local registered entity and a local bank account, prior to making a job offer to an international hire.

An EOR service provider acts as a legal employer, facilitates salary payments, and manages other statutory requirements such as health insurance, payroll taxes, and employee benefits ensuring compliance with local tax laws and regulations.

This allows organizations to focus on collaborating with the employee in Malaysia for operational tasks, with the knowledge that they have a cost-effective solution support their global payroll & HR requirements, as they continue their global expansion.

Single entry visa (e-visa)

The Malaysia single entry visa is valid for up to three months from date of issue. Malaysia offers a single entry visa to foreign nationals who wish to enter the country with the purpose of a social visit (tourism).

Multiple Entry Visa to Malaysia (e-Visa)

The Multiple Entry Visa to Malaysia is issued to foreign nationals that need to enter the country for business or government-to-government matters. Once approved, it is valid for a period within three to twelve months from the date it was issued. Indian and Chinese citizens who wish to visit Malaysia with the purpose of a social visit (tourism) is also eligible to get the Multiple Entry Visa to Malaysia. Upon entering Malaysia with this visa type, the holder is granted a stay of up to 30 days. It is important to note that the stay cannot be extended.

Multiple entry Visa is granted on condition - The applicant must provide proof of sufficient funds staying in Malaysia. The applicant is required to have a return flight. Tour groups are not eligible to obtain this visa type.

Transit visa

The transit visa is issued to travelers who will be entering to Malaysia on transit to other countries. However, if the traveler will not be leaving the airport they are not required to get the transit visa. A transit visa for Malaysia is needed only if the person will be leaving the airport and staying in Malaysia for a short period of time. Certain countries do not enjoy visa-free entry to Malaysia; a free transit pass can be obtained for stays of up to 120 hours when transiting through Kuala Lumpur International Airport. The traveler must have an onward ticket departing from Kuala Lumpur and the flight should be operated by Air Asia or Malaysia Airlines

Citizens of Bhutan, China, Myanmar and Nepal are eligible for free transit pass.

Malaysia eNTRI visa (Electronic Travel Registration & Information)

The eNTRI is an electronic travel authorization that grants its holder a stay of 15 days in Malaysia. The government of Malaysia introduced eNTRI, Electronic Travel Registration and Information system, for citizens of India and the People’s Republic of China. Getting a Malaysia eNTRI visa is a simple process. The eNTRI can be easily completed online; applicants need to provide a few essential personal details and passport information. Most eNTRI applications are processed and approved within 1 business day. The visa is valid for 3 months from the moment it is issued. Once an eNTRI visa has been used, the holder will need to wait up to 3 months before they can apply for a new eNTRI. This type of visa for Malaysia cannot be extended.

Malaysia Visa upon arrival

A visa on arrival for Malaysia is available under certain conditions. Nationals of China and India who are arriving to the country directly from Singapore, Indonesia or Thailand and hold a valid visa for any of these three countries can get a visa on arrival for a stay of up to 7 days.

The visa on arrival can be obtained at Kuala Lumpur-International, Johor Bahru, Kota Kinabaly, and Penang airports. However, the traveler will need to provide their return flight ticket and prove that they carry at least 1000 USD. The visa on arrival carries a cost as well; the traveler should pay 407 Malaysian ringgit (100 USD). Other currency will not be accepted to make the

Malaysia e-Visa medical

The Malaysia medical e-Visa is available to patients who wish to travel to Malaysia for medical treatment, procedures or services. To successfully apply for the Malaysia online medical visa applicants need to meet certain requirement which includes making a medical appointment with a MHTC (Malaysia Healthcare Travel Council) member hospital and submitting a hospital appointment letter. Patients can stay in the country for periods of up to 30 days using the Malaysia e-Visa medical.

Foreign patients are only able to use the e-Visa to book appointments as Malaysia’s approved private hospitals and healthcare providers. Public healthcare is not available for e-Visa holders.

Applicants need to apply for the medical e-Visa at least 14 working days before their intended date of travel. The e-Visa allows one, singular entry into Malaysia and is valid for 3 months from the date of issue providing the applicant’s passport remains valid.

Online visa

If you are from a country that is not exempt from Malaysia visas, then you will have to apply for one before you are allowed to travel there. However, there are several countries that can stay in Malaysia for specific periods of time without having to get a visa. But for a period exceeding the duration of the allowed visa-free travel, you will have to apply for a visa. For example, if you are a citizen of a member state of the European Union or from the USA, you don’t need to get a visa if you only intend to stay in Malaysia for a maximum of 90 days. But if you intend to stay for longer than 90 days, you do need to apply for a Malaysia visa, or the appropriate Pass related to your travel (work, study, family reunification etc.

When to apply

• You can only apply for a Malaysian visa online if you are travelling for tourism purposes.
• For any other purposes, such as for business, you will have to apply in person at the nearest Malaysian Mission Abroad (Embassy/Consulate/High Commission) or through an authorized Visa Application Center.

Foreign Nationals can apply for Malaysia Visa in two ways manually or online. Malaysia offers the online Malaysia Visa application to handful countries such as Bangladesh, Bhutan, China, India, Montenegro, Myanmar, Nepal, Pakistan, Serbia and Sri Lanka. Indian and Chinese nationals are eligible for the eNTRI (Electronic Travel Registration and Information).

Documents required for Malaysian Visa

• Two copies of the Malaysia visa application form
• Original passport.
• Two photocopies of passport
• Two passport size pictures.
• A copy of flight itinerary, including a confirmed return ticket.
• Proof of accommodation in Malaysia, such as a hotel booking.
• If you are staying with friends/family, include an invitation letter.
• Bank statements from the past three months.
• If you are applying for a Malaysia Visa with Reference: Original approval letter from the Immigration Department of Malaysia or another authority.

Once you have completed your application, your Malaysia e-Visa will be processed within 48 hours, provided that they fall on working days, not weekends or public holidays. Additionally, if there are any problems on the online application system, such as crashes or maintenance, the processing time for the Malaysia e-Visa may be delayed.

Validity of E-Visa

• An e-Visa for Malaysia is valid for three months, and allows the holder to stay in the country only up to 30 days within this time frame.
• If you are an Indian national, you can apply for either a Multiple Entry Visa or a Single Entry Visa. The e-Visa is still valid for three months and you cannot stay longer than 30 days in any trip.
• If you are from any of the other countries eligible for the Malaysian e-Visa, you are only allowed to apply for a Single Entry Visa and stay up to 30 days.